East Missouri Action Agency

Head Start Home
Locations
Parent Information–>How to Enroll Your Child

Staff Information
Policy Council–>Meeting Highlights
Classroom Resources

FORMS

Forms are as follows (need to scroll down):
General                  Health
Training                  Mental Health
Disabilities              Nutrition
Education               Transition
Families

Forms and links for things such as mileage, performance evaluations, personnel policies, injury reports, income calculator, scholarship applications, and much more can be found on the EMAA Staff Page–>emaastaff

GENERAL

Area Coordinator Checklist (AC use only)

Application List for Area Coordinators (for Site Managers in Spring)

Board, Policy Council Expense Report

Center/Classroom Checkbook

Center Visit Report (MS Word) / PDF / Fillable

Child Attendance Record for full day

Child Care Weather Watch

End-of-Year
End of Year Checklist for 2013 - Rev. 2013
Closed for the Summer 2013 (adapt)

Family Care Registry Form (Word/PDF)

Fax Cover Sheet - pdf/ Fillable

Forms Request / Fillable

Head Start Hours of Operation Poster – MS Word

In-kind 11/12

• In-kind Instructions

Monthly Calendar (blank) – Excel

Office Supply Request / Fillable

Organization of Locked Files and Materials

Parent-Child Sign-In/Sign-Out

Physical Form (staff/volunteers)

Purchase Notices:

•    Purchase Notice
  

•    Ink Purchase Notice (refill or new)

•    CACFP Purchase Notice

Site Managers Checklist

Staff Attendance Worksheet — PDF

Staff Classroom Schedule and Policies

Staff Meeting Report/fillable

Timeline – 2011-2012

Volunteer Application

TRAININGS

Meeting Report

Staff Training Calendar 2012-2013

New Staff Orientation

• Orientation Checklist for All New Staff

• CHILDPLUS PERSONNEL FORM  (& updated yearly)

• EMAA Head Start Code of Conduct  including: NAEYC Code of Ethical Conduct

• Emergency Medical Form

• Conflict of Interest for Staff

New Education Staff Training

• New Education Staff Site Manager Training

• Assistant Teacher Daily Schedule Expectations

• The Basics of Creative Curriculum

• Ways to change your child’s behavior (and your own)

• Promoting Literacy

Non-EMAA Staff (Volunteers)

• Non-EMAA Staff Orientation

• Orientation for Therapists

College

• Time Off for College Schedule

• Time Sheet Addendum

CDA Renewal Information – due 45 days before expiration
1^st time: valid for 3 years
2^nd time+: valid for 5 years

• Renewal date: Add 3 years to date that appears on your credential or 5 years to date of last CDA renewal credential.

• Send in to Central Office. ATTN: Training Specialist

DISABILITIES

Child Plus Disabilities Reporting form (following Family/Child Staffing meeting)

Consent for Release of Information

Disabilities Alert List 12 -PDF/ Word

Following Up on IEP Process

Parent/Head Start/School Ongoing Communication

Procedural Safeguards

Parents’ Bill of Rights — One page summary of Safeguards

Sound System Disorder criteria - typical ages for making various sounds

Web site of Aaron Liken, our pre-service keynote presenter 8/10. 
Note: We have copies of his book, Finding Kansas: Decoding the Enigma of Asperger’s Syndrome, for staff to check out.

EDUCATION

Books for Classrooms:
COMING SOON: 2013 Book List—Excel, select $200 worth
Book order form for books not on the book list – Excel

Classroom Equipment Inventory – Excel PDF Fillable

Chronological Age Calculator

Education Supply Request 13

English Language Learner Strategies
ELL StrategiesELL Parent letter in English
ELL Parent letter in SpanishELL Questionnaire (MS Word for modification)
ELL Spanish homework
ELL Excerpt: “Using Communication and Classroom Organization to Support Second Language Learning”

Family Child Staffing Calendar 2011-2012

Field Trip Request / Plan and Bus Monitor Training

Field Trip Permission – for individual children / Fillable

Field Trip Permission - for classroom

Home Bound Services

Mentoring (MS Word) / PDF

Order of Child’s Portfolio

Outcomes Checklist — Assistant Teacher(2011)

Outcomes Checklist — Teacher (2011)

Outcome Entry Teaching Strategies Gold

Parent Development of the Classroom Curriculum

Perfect Attendance

Perfect Attendance  - fillable

Reading Certificate

Reading Certificate  - Writeable

Weekly Plan

• Weekly Plan template – MS Word, to type on

• Weekly Plan for Extended DayTimes

FAMILIES

Authorization for Release of Information

Change of Status

Check Out Sheet – Family advocate sign-out sheet

Contact Sheet (with lines) / Fillable

Expense Report (mileage, child care)

Family Contact / Tranaction Form

Family Partnership Agreement

Group Contact Sheet / Fillable

PIR Tracking Advanced 2011-2012 PIR Addendum

PIR Tracking

• Guidesheet

Power of Attorney

Full-Day:

• Late Fee Notice

• Letter to Parents – late fee notice

• Money Pick-up Verification

Recruitment committee information

‘Sorry we missed each other’ door hanger

HEALTH

Accident Report (child, parent or volunteer)
Authorization for Release of Information
Dental Health form

Dental tracking

Emergency Drill Log (rev 12/11)

First Aid Kit Checklist

Health Supply Inventory / Fillable

Health Supply Request Checklist / Fillable

Medication Authorization

Outdoor Checklist

Over the Counter Topical Permssion form

Physical for Child form

Refusal of/In Need of Assistance of Health Services

Special Health Care Plan
Symptom Record
Varicella
Verification of Medical Information

What’s Normal?

MENTAL HEALTH

Social-Emotional Screen

Mental Health Screening Follow Up

Developing Strategies for Positive Social-Emotional Supports

Observation Sheet

Healthy Living Checklist

Healthy Living Counselor Report

NUTRITION

Application for Free/Reduced Meals (CACFP Income Eligibility)

CACFP Enrollment

CACFP Purchase Notice

Child Diet Prescription

Food Production Worksheets:

• Breakfast

• Lunch

• Snacks

Freezer & Refrigerator Temperature Checklist

Kitchen Equipment Inventory / Fillable

Food Service Equipment Needs (attach to inventory pages)

Medical Food Substitution Record

Nutrition Supply Request Checklist

TRANSITION

Transition Agreement with Policies and Procedures / Fillable

Transition Activities with Other Agencies Such as Schools

IMPORTANT INFORMATION

REGULATIONS

Head Start Performance Standards 10/01/2009

 Head Start Early Childhood Learning and Knowledge Center (ECKLC)

Missouri Licensing Rules for Child Day Care Centers
Section for Child Care Regulation
Missouri Department of Health and Senior Services
PO Box 570, Jefferson City, MO 65102-0570
573-526-5345

Missouri Early Learning Standards

WORK SERVICE PLANS

Administration

Family/Community Partnership Work Service Plan

Health

Nutrition

Monitoring

Disability

Education, Mental Health and Transition (including Appendix E Child Outcomes Framework: Goals for School Readiness)

Training

Volunteer

Emergency Preparedness Plan

COMPUTER POLICIES AND PROCEDURES

EMAA Head Start Computer Policies

EMAA Head Start Computer Procedues

Head Start Program Definition of Income

In-Kind Procedures

ChildPlus Report Schedule

*Obtain from Sharon LaChance: “Determining Allowable Non-Federal Match and Non-Federal Waiver Requests Requirements”

ChildPlus Personnel Form — New staff and changes with existing staff

Income Eligible Guidelines 2013-2014

JOB DESCRIPTIONS

Site Manager
Degreed Teacher
Teacher
Assistant Teacher
Family Advocate
Cook
Cook Aide
Area Support Assistant
Consultant:Healthy Living Counselor

RESOURCE GUIDES (BY COUNTY)
Bollinger
Cape Girardeau
Iron
Madison
Perry
St. Francois
Ste. Genevieve
Washington

Multicultural Principles
Revisiting Multicultural Principles