Staff Information

Head Start Home
Locations
Parent Information–>How to Enroll Your Child

Staff Information
Policy Council–>Meeting Highlights
Classroom Resources

TO SEARCH–> CTRL-F 

FORMS
Forms are as follows (need to scroll down):

General                  Health
Training                  Mental Health
Disabilities              Nutrition
Education               Transition
Families                  Volunteers

Forms and links for things such as mileage, performance evaluations, personnel policies, leave without pay, injury reports, income calculator, scholarship applications, and much more can be found on the EMAA Staff Page–>emaastaff

CALENDARS
Timeline 13-14 (Planning Calendar)
Staff Training Calendar 13-14
     Family/Child Staff Meeting Calendar 13-14
Monthly Calendar (blank) – Excel

GENERAL (alphabetical order)
Area Coordinator Checklist (AC use only)
Application List for Area Coordinators (Spring)
Board, Policy Council Expense Report
Center/Classroom Checkbook
Center Visit Report (MS Word) / PDF / Fillable
Child Attendance Record for full day
Child Care Weather Watch
End of Year Checklist for 2013
     Closed for the Summer 2013 (adapt)
Family Care Registry Form (Word/PDF)
Fax Cover Sheet – pdf/ Fillable
Forms Request / Fillable
Google Email Setup
Head Start Hours of Operation Poster – MS Word
Inkind 13
Licensing Renewal Checklist
Obtain Your MOPD ID or Look up Your MOPD ID
Office Supply Request / Fillable
Organization of Locked Files and Materials
Parent-Child Sign-In/Sign-Out
Physical Form (staff/volunteers)
Purchase Notices
Purchase Notice 13
     Ink Cartridge Purchase Notice (refill or new)
    CACFP Purchase Notice
Site Managers Checklist 13
Staff Attendance Worksheet — PDF
Staff Classroom Schedule and Policies
Staff Meeting Agenda 13   /  fillable

Verbal Warning Record

Written Warning Record

TRAININGS
Meeting Report

New Staff Orientation
     Orientation Checklist for New Staff 10-2013
     ChildPlus Personnel Form  (& updated yearly)
     Emergency Medical Form
     Dress Code
     EMAA Head Start Code of Conduct  including:
NAEYC Code of Ethical Conduct
     Conflict of Interest for Staff

New Education Staff Training
New Education Staff Training 13
Assistant Teacher Daily Schedule Expectations
The Basics of Creative Curriculum
Ways to change your child’s behavior
Promoting Literacy

College
Time Off for College Schedule
Time Sheet Addendum
CDA Renewal Form – every 3 years; due 45 days before expiration.  Send in to Central Office. ATTN: Training Specialist

DISABILITIES
Child Plus Disabilities Reporting form (following Family/Child Staff meeting)
Consent for Release of Information
Disabilities Alert List 13
Following Up on IEP Process
Parent/Head Start/School Ongoing Communication
Speech follow-up
Parent letter requesting evaluation
Procedural Safeguards
Parents’ Bill of Rights — One page summary of Safeguards
Sound System Disorder criteria – typical ages for making various sounds

discoveryEDUCATION
Classroom Equipment Inventory – Excel PDF Fillable
Chronological Age Calculator
Education Supply Request 14 revised

English Language Learner Strategies
     ELL Strategies
     ELL Parent letter in English
     ELL Parent letter in Spanish
     ELL Questionnaire (MS Word for modification)
ELL Spanish homework
     ELL Excerpt: “Using Communication and Classroom Organization to Support Second Language Learning”

Field Trip Request/ Plan and Bus Monitor Training
Field Trip Permission /Fillable
Home Bound Services
Order of Child’s Portfolio
Perfect Attendance
Perfect Attendance  – fillable
School Readiness Homework Turned In Chart
Site manager checklist of appropriate practices for teachers 13

Weekly Plan
Weekly Plan template – MS Word, to type on
Weekly Plan for Extended Day Times

FAMILIES
Authorization for Release of Information
Change of Status
Check Out Sheet – Family advocate sign-out sheet
Contact Sheet (with lines) / Fillable
Expense Report (mileage, child care)
Family Contact/Transaction/Goal Planner

Family Outcomes Instrument
Full-Day:
Late Fee Notice
     Letter to Parents – late fee notice
Money Pick-up Verification
Parent/Family/Community Engagement Self-Assessment
Group Contact Sheet / Fillable
PIR Tracking
Power of Attorney
Recruitment committee information
‘Sorry we missed each other’ door hanger

outdoors on a snowy dayHEALTH
Accident Log
Accident Report (child, parent or volunteer)
Authorization for Release of Information

Bleach Solution Recipe

Child Abuse Reporting Worksheet
Child Physical Form
Dental Health form
Dental tracking
Emergency Drill Log (rev 12/11)

Emergency Drill Prep (Template)
First Aid Kit Checklist
Health Supply Inventory / Fillable
Health Supply Request Checklist / Fillable
Medication Authorization
Outdoor Checklist
Over the Counter Topical Permission form
Refusal of/In Need of Assistance of Health Services
Special Health Care Plan

Symptom Record
TB Reactor
TB Yearly Signature Page (for licensing)
Varicella
Verification of Medical Information
What’s Normal?

MENTAL HEALTH
Social-Emotional Screen
Mental Health Screening Follow Up   (Legal)
Developing Strategies for Positive Social-Emotional Supports
Observation and Strategies Sheet
Healthy Living Checklist
Healthy Living Counselor Report

NUTRITION
Application for Free/Reduced Meals (CACFP Income Eligibility)
CACFP Enrollment
CACFP Purchase Notice
Child Diet Prescription

Food Production Worksheets:
Breakfast
Lunch
     Snacks
Freezer & Refrigerator Temperature Checklist
Kitchen Equipment Inventory
Food Service Equipment Needs (attach to inventory pages)
Medical Food Substitution Record
Menu Substitution
Nutrition Supply Request Checklist

TRANSITION
Transition Agreement with Policies and Procedures 
Transition Activities with Other Agencies Such as Schools (optional)

VOLUNTEERS
Volunteer Application
Regular Volunteer Orientation
Handouts
EMAA Head Start Code of Conduct – signed and attached
Classroom Volunteers
The Basics of Creative Curriculum
     Ways to change your child’s behavior
     Promoting Literacy
Kitchen
    Mealtime: Growing Time – posted in dining room

IMPORTANT INFORMATION

REGULATIONS
Head Start Performance Standards 10/01/2009
Head Start Early Childhood Learning and Knowledge Center (ECKLC)
Missouri Early Learning Standards
Missouri Licensing Rules for Child Day Care Centers
Section for Child Care Regulation
Missouri Department of Health and Senior Services
PO Box 570, Jefferson City, MO 65102-0570
573-526-5345

WORK SERVICE PLANS
Administration
Family/Community Partnership Work Service Plan
Health 2013
Nutrition
Monitoring
Disabilities 2013
Education, Mental Health and Transition 2013 (including  School Readiness Goals)
Training
Volunteer
Emergency Preparedness Plan


COMPUTER POLICIES AND PROCEDURES
EMAA Head Start Computer Policies
EMAA Head Start Computer Procedures
Head Start Program Definition of Income
ChildPlus Report Schedule

*Obtain from Sharon LaChance: “Determining Allowable Non-Federal Match and Non-Federal Waiver Requests Requirements”

Income Guidelines 2014-2015


JOB
DESCRIPTIONS

Site Manager
Degreed Teacher
Teacher
Assistant Teacher
Family Advocate
Cook
Cook Aide
Area Support Assistant
Consultant:Healthy Living Consultant

RESOURCE GUIDES (BY COUNTY)
Bollinger County
Cape Girardeau
Iron
Madison
Perry
St. Francois
Ste. Genevieve
Washington

Multicultural Principles
Revisiting Multicultural Principles

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